PROCUREMENT ADMIN ASSISTANT

Reference Number: DOT/HRM/2026/39Department: Department of Transport
Branch: Chief Financial Officer
Chief Directorate: Financial Accounting and Supply Chain Management
Directorate: Supply Chain Management
Sub-Directorate: Bidding and Acquisition
Location: Pretoria, Gauteng
Salary: R280,278 per annum (all-inclusive)Minimum Requirements

• A qualification at NQF Level 6, as recognised by the South African Qualifications Authority (SAQA), in Supply Chain Management, Logistics Management, or Public Procurement Management.No prior work experience is required.

Knowledge and Skills

• Strong knowledge of Supply Chain Management (SCM) policies, prescripts, and practices.Familiarity with the Public Service Regulations and Public Service Act.Computer literacy, including proficiency in SCM systems, MS Word, and Excel.Understanding and ability to apply SCM and Public Finance Management Act (PFMA) prescripts.Knowledge of Treasury Regulations.Excellent planning and organisational skills.Strong verbal and written communication skills.

Key Responsibilities

• Administer the supplier database and manage Requests for Quotations (RFQs).Conduct compliance checks before sourcing quotations, including budget verification and ensuring that specifications are not biased.Validate the sourcing strategy and engagement model to be implemented.Use the Central Supplier Database (CSD) and other sourcing strategies to obtain quotations fairly and equitably.Monitor sourcing timelines and evaluate quotations to compile comparative schedules.Ensure supplier compliance on the CSD and facilitate the selection of the highest-scoring supplier.Obtain approval for comparative schedules from delegated authorities.Proactively advise the LOGIS unit and chief users on the status of quotations.Maintain daily communication with chief users and suppliers and address internal and external queries.Submit finalised quotations and VAS2 documentation to Logistics for further processing.Administer the quotation process for IT-related services, receive DITCOM forms with specifications, and ensure compliance with RFB 740 and SITA sourcing strategies.Prepare and submit monthly statistical reports and update the quotation register manually and electronically.Provide weekly reports on RFQs and maintain the deviations register as required.

EnquiriesContact Person: Ms. Lindiwe Mthimunye
Telephone: (012) 309 32Note: The telephone number provided appears to be incomplete. Please confirm the remaining digits before publishing.Suggested Jobseek.co.za post title: Procurement Admin Assistant – Department of TransportBefore publishing, you should also add the official application instructions, closing date, and full enquiry telephone number if available.

1. You said:add:o: Recruitment@dot.gov.za or at e recruitment system: erecruit.transport.gov.za
2. ChatGPT said:WritingPROCUREMENT ADMIN ASSISTANTReference Number: DOT/HRM/2026/39Department: Department of Transport
   Branch: Chief Financial Officer
   Chief Directorate: Financial Accounting and Supply Chain Management
   Directorate: Supply Chain Management
   Sub-Directorate: Bidding and Acquisition
   Location: Pretoria, Gauteng
   Salary: R280,278 per annum (all-inclusive)Minimum Requirements
   • A qualification at NQF Level 6, as recognised by the South African Qualifications Authority (SAQA), in Supply Chain Management, Logistics Management, or Public Procurement Management.
   • No prior work experience is required.
   Knowledge and Skills
   • Strong knowledge of Supply Chain Management (SCM) policies, prescripts, and practices.
   • Familiarity with the Public Service Regulations and Public Service Act.
   • Computer literacy, including proficiency in SCM systems, MS Word, and Excel.
   • Understanding and ability to apply SCM and Public Finance Management Act (PFMA) prescripts.
   • Knowledge of Treasury Regulations.
   • Excellent planning and organisational skills.
   • Strong verbal and written communication skills.
   Key Responsibilities
   • Administer the supplier database and manage Requests for Quotations (RFQs).
   • Conduct compliance checks before sourcing quotations, including budget verification and ensuring that specifications are not biased.
   • Validate the sourcing strategy and engagement model to be implemented.
   • Use the Central Supplier Database (CSD) and other sourcing strategies to obtain quotations fairly and equitably.
   • Monitor sourcing timelines and evaluate quotations to compile comparative schedules.
   • Ensure supplier compliance on the CSD and facilitate the selection of the highest-scoring supplier.
   • Obtain approval for comparative schedules from delegated authorities.
   • Proactively advise the LOGIS unit and chief users on the status of quotations.
   • Maintain daily communication with chief users and suppliers and address internal and external queries.
   • Submit finalised quotations and VAS2 documentation to Logistics for further processing.
   • Administer the quotation process for IT-related services, receive DITCOM forms with specifications, and ensure compliance with RFB 740 and SITA sourcing strategies.
   • Prepare and submit monthly statistical reports and update the quotation register manually and electronically.
   • Provide weekly reports on RFQs and maintain the deviations register as required.
   How to ApplyInterested applicants should submit their applications via email to :Recruitment@dot.gov.za or apply through the Department of Transport’s e-Recruitment System:Online Application Portal: https://erecruit.transport.gov.za