Reference Number: DOT/HRM/2026/39

The Department of Transport invites suitably qualified candidates to apply for the position of Procurement Admin Assistant within the Supply Chain Management Directorate in Pretoria, Gauteng.

Job Details

• Job Title: Procurement Admin Assistant
• Department: Department of Transport
• Branch: Chief Financial Officer
• Chief Directorate: Financial Accounting and Supply Chain Management
• Directorate: Supply Chain Management
• Sub-Directorate: Bidding and Acquisition
• Reference Number: DOT/HRM/2026/39
• Location: Pretoria, Gauteng, South Africa
• Salary: R280,278 per annum (all-inclusive)
• Experience Required: No prior experience required
• Qualification Level: NQF Level 6

Minimum Requirements

Applicants must possess the following qualification:

• A qualification at NQF Level 6, as recognised by the South African Qualifications Authority (SAQA), in Supply Chain Management, Logistics Management, or Public Procurement Management.
• No previous work experience is required.

Knowledge and Skills

Candidates should demonstrate the following knowledge and skills:

• Strong knowledge of Supply Chain Management (SCM) policies, prescripts, and practices.
• Familiarity with the Public Service Regulations and the Public Service Act.
• Computer literacy, including proficiency in SCM systems, MS Word, and Excel.
• Understanding of and ability to apply SCM and Public Finance Management Act (PFMA) prescripts.
• Knowledge of Treasury Regulations.
• Excellent planning and organisational skills.
• Strong verbal and written communication skills.

Key Duties and Responsibilities

The successful candidate will be responsible for the following duties:

• Administer the supplier database and manage Requests for Quotations (RFQs).
• Conduct compliance checks before sourcing quotations, including verifying budget availability and ensuring that specifications are not biased.
• Validate the sourcing strategy and engagement model to be implemented.
• Use the Central Supplier Database (CSD) and other sourcing strategies to obtain quotations fairly and equitably.
• Monitor sourcing timelines and evaluate quotations to compile comparative schedules.
• Ensure supplier compliance on the CSD and facilitate the selection of the highest-scoring supplier.
• Obtain approval for comparative schedules from delegated authorities.
• Proactively advise the LOGIS unit and chief users on the status of quotations.
• Maintain daily communication with chief users and suppliers and address internal and external queries.
• Submit finalised quotations and VAS2 documentation to Logistics for further processing.
• Administer the quotation process for IT-related services, receive DITCOM forms with specifications, and ensure compliance with RFB 740 and SITA sourcing strategies.
• Prepare and submit monthly statistical reports.
• Update the quotation register manually and electronically.
• Provide weekly reports on RFQs.
• Maintain the deviations register as required.

How to Apply

Interested and suitably qualified applicants should submit their applications through one of the following channels:

Option 1: Email Application

Send your application to: **Recruitment@dot.gov.za**

Option 2: Online Application

Apply through the Department of Transport’s e-Recruitment System:

Applicants are advised to ensure that their applications are submitted through the appropriate channel and that all required supporting documents are included in accordance with the official vacancy advertisement.